Environmental Consulting & Engineering Services - from Concept to Reality


Senior Proposal & Marketing Coordinator
Location: Waltham, Massachusetts

ESS Group, Inc. (ESS), a leading New England environmental consulting and engineering firm, is seeking a mid-level Proposal and Marketing Coordinator with 5-10 years of professional experience, preferably in the A/E/C industry. The position is perfect for current Proposal Coordinators looking to take the next step in their career! The ideal candidate has superior writing and editing skills and proven expertise in coordinating and producing competitive business proposals. He/she is an organized self-starter with the desire and ability to thrive in a multi-tasking role in a fast paced and dynamic workplace.

The Senior Proposal & Marketing Coordinator also maintains the company website and develops digital/print marketing content including press releases, presentations, tradeshow/conference materials, and promotional items. This role supervises a small team and directs support staff working on proposals and marketing communications projects/tasks, often in conjunction with the Director of Business Development and Market Leaders. The ideal candidate thinks strategically, has an eye for design, is detail-oriented, and can deliver high-quality work products in a deadline-driven environment.

Specific responsibilities will include:

  • Coordinate the proposal development process across different services and markets, from identifying opportunities to proposal submission, including database tracking and reporting efforts
  • Generate or guide generation of proposals and marketing materials including project descriptions, employee resumes, news and press releases, project brochures, business cards, award submissions, and presentations for events and client meetings
  • Coordinate and manage development and posting of ESS professional publications and reports, including proofing, editing, graphics content and quality, copyrighting; maintaining ESS style guide to promote adherence to brand standards
  • Manage social media accounts and work with staff to regularly generate and post new content
  • Work with staff to maintain and continuously update company databases for business opportunities, clients/projects, and photos
  • Work with Administrative staff to maintain and update internal operations and policy documents, such as document templates, employee handbooks and policy manuals, and staff directory
  • Plan and implement internal employee events and external business development activities, including speaking engagements, conferences, and tradeshows


  • Bachelor’s Degree in Communications and/or Marketing
  • 5-10 years of related and proven professional experience with particular preference for candidates with A/E/C industry experience
  • Superior time-management, organizational, and communication skills. Possesses ability to meet multiple concurrent deadline challenges
  • Superior business writing/proofreading skills with experience in messaging for proposals
  • Advanced skills in MS Office; Adobe Acrobat, InDesign, Illustrator, and Photoshop; and Word Press
  • Demonstrated ability to work well independently and with diverse teams. Experience collaborating with senior management to implement company-wide marketing and branding campaigns
  • Pro-active self-starter who enjoys troubleshooting and helping others
  • Thrives in a fast-paced, dynamic business environment. Exhibits passion for detail and accuracy
  • Experience promoting professional services via corporate social media accounts

Hours: Full-time

Salary: Commensurate with experience and qualifications

ESS offers competitive salaries in a dynamic work environment with a comprehensive benefits package, including Medical, Dental, and Vision plans; Life and Disability Insurance; Flexible Spending Accounts for Medical and Dependent Care; 401K Plan; Paid Vacation, Sick Time, and Holidays; and a Profit Sharing Program. For more information about ESS Group, Inc., visit www.essgroup.com. Only applicants eligible to work in the United States without sponsorship or restrictions will be considered.

ESS is an Equal Opportunity Employer

Please e-mail your resume and a letter of interest to:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it  with “Senior Proposal & Marketing Coordinator” in the subject line, or mail to: Human Resources Manager, ESS Group, Inc., 10 Hemingway Drive, East Providence, RI 02915.